Those Who change the status of residence from “Others” to “Student” (already has enrolled in University of Tsukuba)

　　Check the List and start collecting them.
　 Some documents should be requested from the university and may take some time to be issued. Please start preparing as soon as possible.

　　Once you have all the required documents, please go to the Immigration Bureau and apply for the status change as soon as possible. (Depending on the case, the immigration process may take anywhere from about 3 weeks to a few months to screen your documents.)

　　There are several immigration offices. You should go to the immigration office that has jurisdiction over the address registered on your residence card. (Immigration Offices)
　　　　　If you live in Ibaraki→Tokyo Shinagawa Office, Ibaraki Mito Office
　　　　　If you live in Tokyo or other Kanto areas→Tokyo Shinagawa Office etc.

　　You can also apply online using the Immigration’s Online Application System.
　　※You will need My Number Card and IC card reader.
　　（The university does not lend out card readers.）

　　Once you submit the documents to the immigration office, please notify the university.
　　If you are unable to use the link, you can also notify the office by Email (visa-shien@un.tsukuba.ac.jp).

　　When the screening process is completed, you will receive a postcard from the immigration office.
Please go to the immigration office by the deadline indicated on the postcard to receive your new residence card.
Make sure to bring a 4,000 yen revenue stamp with you.
　　　

　　■How to submit (upload PDF files)
　　In case you cannot submit via our system, please email the copies(visa-shien@un.tsukuba.ac.jp) or bring the copies to our office.
　　※We do not make copies at our office. Please make a copy yourself and bring it with you.

　　■If you have changed your address and new address is not registered on new residence card, go to the city hall to update your card. Those who have My Number Card (Individual Number Card) should go to the city hall to update the validation period of My Number Card. Also, register new address on TWINS.

　　Form  (3 pages)

　　Request the Division of Student Exchange to issue the document.
It takes 1-2 weeks to be issued, so please apply as soon as possible.

【How to receive the “Application Form (University Part)”】
1. Please fill the yellow part and email the form (JP, EN) to your supervisor.
2. Your supervisor should fill the blue part and email the form to the Division of Student Exchange
　　(E-mail: visa-shien@un.tsukuba.ac.jp)
3. The Division of Student Exchange will issue the 【Application Form (University Part)】and send you an email to pick it up.
4. Please come to the Division of Student Exchange to pick up the document.

　 ※In case you are changing from a working visa status, you need to submit a copy of ⑨Certificate of Retirement or Official Document Indicating the employment period to the Division of Student Exchange (How to submit: email or bring the copies to our office.)
※If you do not know who your supervisor is, please ask at your academic service office.

Available from the certificate issuing machine at your academic service office or the Student Plaza (2nd floor).

Available from the certificate issuing machine at your academic service office or the Student Plaza (2nd floor).

※Not required if you have just started your academic year and do not have grades yet.
※In case you are a Research Student, Statement on Student is required instead of the transcript.
Please send the form to your supervisor and ask to write it for you.
In case you need to apply for visa extension just after entering the University, and your supervisor cannot give comments on your attendance at school, he/she can write the reason why he/she decided to accept you instead.

　　MEXT Scholarship Recipient：
　　Certificate of Scholarship.
　　(Available from the certificate issuing machine at your academic service office or the Student Plaza (2nd floor).)

　　Self-Financed Students or Recipients of Other Scholarships：
　　Please prepare documents that clearly indicate the source of your living and tuition expenses, using the following as a reference. If a single document does not fully explain the flow of funds, please provide multiple documents. If the documents are not written in Japanese or English, please attach a Japanese or English translation. Your own translation is acceptable.

　　■Certificate of Scholarship
　　Some certificates are available from the certificate issuing machine at your academic service office or the Student Plaza (2nd floor). If you cannot issue the document from the machine, please request directly from the foundation.
　　■Copy of the Bankbook
　　　The past one year’s records to the day of application, the front page of the bankbook, and the page with the account number.
　　■Remittance Certificate
　　　Request at your bank.
　　■Written Oath by Your Financial Supporter
　　　Ask your financial supporter (e.g. parents) to write the oath following this format (sample).
　　■Letter of Reason
　　　If you brought cash into the country and have no official proof of it, please explain the situation (A4-size, free format) sample.