Those Who Renew the Residence Card before Enrollment (Your current status of residence is other than “Student.” You need to change your status from “Others (Non-Student)” to “Student.”)

　　Check the List and start collecting them.
　 Some documents should be requested from the university and may take some time to be issued. Please start preparing as soon as possible.

　　Once you have all the required documents, please go to the Immigration Bureau and apply as soon as possible. (Depending on the case, the immigration process may take anywhere from about 3 weeks to a few months to screen your documents.)

　　There are several immigration offices. You should go to the immigration office that has jurisdiction over the address registered on your residence card. (Immigration Offices)
　　　　　If you live in Ibaraki→Tokyo Shinagawa Office, Ibaraki Mito Office
　　　　　If you live in Tokyo or other Kanto areas→Tokyo Shinagawa Office etc.

　　You can also apply online using the Immigration’s Online Application System.
　　※You will need My Number card and IC card reader.
　　（The university does not lend out card readers.）

　　Once you submit the documents to the immigration office, please notify the university.
　　If you are unable to use the link, you can also notify the office by Email (visa-shien@un.tsukuba.ac.jp).

　　When the screening process is completed, you will receive a postcard from the immigration office.
Please go to the immigration office by the deadline indicated on the postcard to receive your new residence card.
Make sure to bring a 4,000 yen revenue stamp with you.

　　※If you receive your new residence card after your enrollment at the University of Tsukuba, you need to submit a “Certificate of Enrollment” at the immigration office. You can get the certificate from the certificate issuing machine at your academic service office or the Student Plaza (2nd floor).
　　　

　　■How to submit (upload PDF files)
　　In case you cannot submit via our system, please email the copies(visa-shien@un.tsukuba.ac.jp) or bring the copies to our office.
　　※We do not make copies at our office. Please make a copy yourself and bring it with you.

　　■If you are changing your address, register your new address on your residence card at the city hall. 　　　　Please register your newest address on TWINS after the enrollment.

　　Form  (3 pages)

　　Request the Division of Student Exchange to issue the document. It takes 1-2 weeks to be issued, so please apply as soon as possible.

　　 Submit the documents listed below 1-5. (6.7. if needed) to request issuance from the office.
　　 How to submit: E-mail (visa-shien@un.tsukuba.ac.jp) or send by post to our office.

　　1. Request form for issuing 【Application Form (University Part)】
　　2.　A copy of Letter of Acceptance
　　3.　A copy of the current residence card (front and back sides)
　　4.　A copy of the valid passport (page of the face photo)
　　5.　A copy of Certificate of Retirement or Official Document indicating the employment period, etc. (in the case of changing from a work visa status).  
　　6.　An envelope with the required postage stamps for us to send
　　　 　(※In case you want to receive the “Application Form (University Part)” by post)
　　7.　Written pledge (EN, JP)
　　　　 (※Only those who will enter as a research student)

　　When the “Application Form (University Part)” is ready, we will email you. You can receive the document in person or by post.

　　6.※In case you want to receive it by post, submit an envelope (write your name, address and zip code) and a postage stamp (sufficient to send 25g of paper). If the postage is insufficient, we will not send the documents.

　　7.※Written pledge: If you will enter as a research student at the University of Tsukuba and need to apply for residence card renewal before the enrollment, please submit “Written pledge” to the Division of Student Exchange.

　Please prepare documents that clearly indicate the source of your living and tuition expenses, using the following as a reference. If a single document does not fully explain the flow of funds, please provide multiple documents. If the documents are not written in Japanese or English, please attach a Japanese or English translation. Your own translation is acceptable.

　　■Copy of the bankbook
　　　The past one year’s records, the front page of the bankbook, and the page with the account number
　　■Remittance certificate
　　　Request at your bank
　　■Written oath by financial your supporter
　　　Ask your financial supporter (e.g. parents) to write the oath following this format (sample)
　　■Statement of reason
　　　If you brought cash into the country and have no official proof of it, please explain the situation (A4-size, free format) sample